Federal Law Enforcement Training Centers Program Analyst in Glynco, Georgia

  • Duties

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Duties
Summary

*BEFORE YOU APPLY, PLEASE READ THE ENTIRE JOB OPPORTUNITY ANNOUNCEMENT and VIEW THE COMMON DEFINITIONS OF TERMS USED*

The Department of Homeland Security (DHS) is calling on those who want to help protect American interests and secure our Nation. DHS Components work collectively to prevent terrorism; secure borders and our transportation systems; protect the President and other dignitaries; enforce and administer immigration laws; safeguard cyberspace; and ensure resilience to disasters. We achieve these vital missions through a diverse workforce spanning hundreds of occupations. Make an impact; join DHS.

“We Train Those Who Protect Our Homeland.” The Federal Law Enforcement Training Centers (FLETC) is a unique inter-agency organization that prepares the next generation of law enforcement officers to meet the Nation's most pressing security challenges. To learn more about the FLETC’s vital Homeland Security Mission, please click here.

This position is located at the FLETC in the Director's Office (DO), Glynco, Georgia. The selected individual will serve as the Executive Assistant to the Director and is directly responsible for all interface operations to and from the Director, to include the direction, planning, and execution of all information and materials flowing into the Director.

Additional selections may be made from this announcement within the same geographical area.

Applying to this announcement certifies that you give permission for DHS to share your application with others in DHS for similar positions.

Any offers of employment made pursuant to this announcement will be consistent with all applicable authorities, including Presidential Memoranda, Executive Orders, interpretive U.S. Office of Management and Budget (OMB) and U.S. Office of Personnel Management (OPM) guidance, and Office of Management and Budget plans and policies concerning hiring. These authorities are subject to change.

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Responsibilities

The selected individual serves as the principal immediate support position to the Director on all matters, and maintains contact with subordinate organizational elements, DHS headquarters staff, Partner Organization (PO) staff, and other senior government officials on behalf of the Director to meet the Director’s information and communication needs. Typical work assignments include:

  • Performing analytical duties in support of the Director to ensure accomplishment of strategic and operational requirements and the FLETC mission.
  • Serving as the primary preparer of briefing materials for the Director.
  • Soliciting program, performance, and budget materials, documents, and justification data for analysis.
  • Developing detailed yet concise, accurate, and timely briefing materials for the Director on all matters in which the Director is engaged, from operational management activities to the activities that strategically support the five homeland security missions.
  • Assisting the Director and other FLETC leaders in the formulation and development of projects and new policies, plans, and procedures to ensure consistency and alignment with FLETC’s mission, objectives, and the Director’s policy positions.
  • Serving as a project coordinator for the Director by assigning, tracking, providing assistance, and assuring timely completion of projects critical to the Director’s decision-making.
  • Consulting with the Director and Executive Team on a multitude of assigned projects and serving as a fact finder for the Director.
  • Maintaining liaison with other FLETC, DHS, and PO offices, as well as senior officers at state and local organizations and law enforcement associations, in the interest of creating mutually advantageous relations in matters of interest to the Director.
  • Working with the FLETC Protocol and Communications Office in developing and coordinating special events, ceremonies, and other activities in which the Director participates.
  • Reviewing speeches for consistency with the Director’s viewpoints and expectations.
Travel Required

Occasional travel - Some travel will be required.

Supervisory status

No

Promotion Potential

13

Who May Apply
This job is open to…

Status Candidates:

  • Federal employees serving on career or career-conditional appointments
  • Former federal employees with reinstatement eligibility
  • Individuals with disabilities, peace corps, former overseas employees, military spouses, 30% disabled veterans, and those eligible under other special hiring authorities
  • Persons eligible under Interchange Agreements
  • Veterans Employment Opportunities Act (VEOA)

Questions? This job is open to 6 groups.

  • #### Job family (Series)

0343 Management And Program Analysis

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  • Analysts, Program
  • Assistants, Executive
  • Executive Assistants
  • Program Analysts

  • Requirements

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Requirements
Conditions of Employment
  • You must be a U.S. citizen to apply for this position.
  • You must successfully pass a background investigation.
  • Current & former GS federal employees must meet time-in-grade requirements.

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Qualifications

The qualification requirements listed below must be met by the closing date of this announcement.

You qualify for the GS-12 grade level if you possess:

One year of specialized experience equivalent to at least the GS-11 grade level in the federal service developing, analyzing, implementing, and coordinating special management programs/projects having agency-wide impact.

Time-in-Grade:Current and former federal employees must have served 52 weeks at the GS-11 grade level in the federal service. The time-in-grade requirement must be met by the closing date of this announcement.

You qualify for the GS-13 grade level if you possess:

One year of specialized experience equivalent to at least the GS-12 grade level in the federal service developing, analyzing, implementing, and coordinating special management programs/projects having agency/department and government-wide impact.

Time-in-Grade:Current and former federal employees must have served 52 weeks at the GS-12 grade level in the federal service. The time-in-grade requirement must be met by the closing date of this announcement.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

If this position is filled at the GS-12 grade level, the incumbent may be non-competitively promoted to the GS-13 without further competition when the supervisor determines that the duties of the higher grade level are being performed and all regulatory requirements have been met.

The Office of Personnel Management (OPM) must authorize employment offers made to current or former political appointees. If you are currently, or have been within the last 5 years, a political Schedule A, Schedule C, Non-career SES or Presidential Appointee employee in the Executive Branch, you must disclose this information to the Human Resources Office.

Education
Additional information

DHS uses E-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States. Learn more about E-Verify, including your rights and responsibilities.

If you receive a conditional offer of employment for this position, you will be required to complete an Optional Form 306, Declaration for Federal Employment, and to sign and certify the accuracy of all information in your application, prior to entry on duty. False statements on any part of the application may result in withdrawal of offer of employment, dismissal after beginning work, fine, or imprisonment.

Background Investigation:To ensure the accomplishment of our mission, DHS requires every employee to be reliable and trustworthy. To meet those standards, all selected applicants must undergo and successfully pass a background investigation for suitability as a condition of placement into this position. This will include a credit check after a tentative job offer is given, a review of financial issues such as delinquency in the payment of debts, child support and/or tax obligations, as well as certain criminal offenses and illegal use or possession of drugs. Continued employment is contingent upon favorable adjudication of periodic reinvestigations.

Veterans, Peace Corps/VISTA volunteers, and persons with disabilities possess a wealth of unique talents, experiences, and competencies that can be invaluable to the DHS mission. To determine your eligibility and to understand the documentation that would be required with your application, click on the links above or contact the Servicing Human Resources Office listed at the bottom of this announcement.

Physical Demands: The work is primarily sedentary, although some slight physical effort may be required. Some travel will be required.

Work Environment: The majority of the work is performed in an office setting. Work is typically performed in an adequately lighted and ventilated office or equally suitable facility. Conditions may vary when working outside the office in the course of personal contacts with outside officials (to include hotels and/or other government or public facilities).

All employees are required to participate in the Direct Deposit/Electronic Funds Transfer for salary payments.

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How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

We will review your resume and supporting documentation to ensure you meet the minimum qualification requirements. If you meet the minimum qualifications, we will use a job questionnaire to determine the degree to which your experience, education and training demonstrate the following competencies needed to perform this job:

  1. Knowledge of project management techniques, management principles, and processes to effectively coordinate and integrate project objectives and recommendations with key time and/or staff functions of FLETC and DHS. Ability to independently plan, organize, and direct staff.

  2. Ability to research and analyze pertinent data from a variety of sources, utilizing quantitative and investigative techniques in seeking resolution of broad organization issues/problems in promoting organization effectiveness.

  3. Knowledge of oral and written techniques to prepare and deliver reports and assessments, convincingly present plans and proposals, effectively articulate office policies and positions to internal and external audiences, and negotiate effectively.

  4. Knowledge of laws, regulations, policies, and precedents which affect the use of program and related support resources in the areas of responsibility. Projects and studies require in-depth knowledge of major issues, program goals and objectives, work processes, and administrative operations of the organization.

  5. Ability to deal effectively and diplomatically with all levels of the organization when conducting reviews, interpreting results, and implementing new or revised programs.

  6. Knowledge of the principles, methods, practices, and techniques of communication, protocol, and event planning assignments. In-depth knowledge and understanding of national and international rules, procedures, and forums prescribing traditional and diplomatic customs, courtesies, and etiquette.

Consideration will be given to performance appraisals and incentive awards as an indicator of the quality of prior experience. If you are determined to be best-qualified, you may be referred to the hiring manager for consideration and may be called for an interview.

Veterans Employment Opportunities Act (VEOA): To be eligible for a VEOA appointment, the veteran must 1) be a preference eligible; or 2) be a veteran separated after 3 or more years of continuous active service performed under honorable conditions. In addition, you must submit the supporting documents listed under the required documents section of this announcement. (Note: Veteran’s preference does not apply under Merit Promotion procedures. View information on VEOA information onFeds Hire Vets.)

Career Transition Assistance Program or Interagency Career Transition Assistance Program (CTAP/ICTAP) Eligibles: If you have never worked for the federal government as a civilian, you are not CTAP/ICTAP eligible. Information about CTAP/ICTAP eligibility may be found on OPM’s Career Transition Resources website. To be considered well-qualified under CTAP/ICTAP, you must be rated at a minimum score of 85 for this position. In addition, you must submit the supporting documents listed under the required documents section of this announcement.

To preview questions please click here.

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Background checks and security clearance
Security clearance

Not Applicable

  • Required Documents

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Required Documents
  1. Your resume
  2. Are you a veteran? Submit Member Copy 4 of your DD-214, Certificate of Release or Discharge from Active Duty or notice form. Those applying for 10-Point preference may fill out the SF-15 and provide the documents that demonstrate your preference eligibility e.g., the AB4, Civil Service Preference Letter. If you are applying based on your eligibility under the Veterans Opportunity to Work (VOW) Act, you must submit a certification from the Armed Forces that you will be discharged or released from active duty within 120 days from the date you apply. Your certification must include your dates of service, your rank, and your character of service. Click here to view more veterans’ information.
  3. Are you claiming special priority selection rights under the Career Transition Assistance Program/Interagency Career Transition Assistance Program (CTAP/ICTAP)? You must submit copies of your: agency notice; most recent performance rating; and your most recent SF-50, Notification of Personnel Action noting your current position, grade level, and duty location.
  4. Are you a current or former federal employee? You must submit a copy of your most recent SF-50 that indicates your tenure group, grade, and salary (including basic).
  5. Have you occupied a GS position in the federal civilian service within the last 52 weeks? You must submit a copy of the SF-50 that proves you meet the time-in-grade requirements listed in the "Qualifications" section of this announcement.
  6. Are you a current or former political Schedule A, Schedule C, Non-career SES or Presidential Appointee employee?Submit a copy of your applicable SF-50, along with a statement that provides the following information regarding your most recent political appointment: position title, type of appointment (Schedule A, Schedule C, Non-career SES, or Presidential Appointee), agency, and beginning and ending dates of your appointment.
  7. You may be asked to provide a copy of your recent performance appraisal and/or incentive awards.
If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

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Benefits

A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Learn more about federal benefits.

DHS offers competitive salaries and an attractive benefits package, including: health, dental, vision, life, and long-term care insurance; retirement plan; Thrift Savings Plan [similar to a 401(k)]; Flexible Spending Account; Employee Assistance Program; personal leave days; and paid federal holidays. Other benefits may include: flexible work schedules; telework; tuition reimbursement; transportation subsidies; uniform allowance; health and wellness programs; and fitness centers. DHS is committed to employee development and offers a variety of employee training and developmental opportunities. For more information, go to the DHS Careers website and select Benefits. Disabled veteran leave will be available to any federal employee hired on or after November 5, 2016, who is a veteran with a service-connected disability rating of 30 percent or more.

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Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.

  • How to Apply

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How to Apply

If this is your first time applying for a federal job, then you will need to create a USAJOBS® account. Otherwise, follow the steps below.

  1. If you possess multiple documents of the same type (e.g., multiple transcripts, DD 214s, SF 50s, or certifications), then you will need to combine them into one file not exceeding 3 MB in size and upload the newly created file into your USAJOBS® account.
  2. Click the Apply button. If you are not already logged into USAJOBS®, you will be prompted to do so.
  3. Select the resume and documents from your USJOBS® account that you wish to transmit. You will need to manually associate any documents that are not automatically linked within our application system (see Step 6 below).
  4. If this is your first time applying for a job with the FLETC, then you will be automatically forwarded to the account creation process before being taken to the job application. Follow the on-screen prompts to finalize the creation of your FLETC account. If this is not your first time applying for a job with the FLETC, then you will skip this step.
  5. Answer all of the assessment questions, ensuring that your responses are supported by your resume and documents.
  6. In some cases, documents brought over from USAJOBS® will not be automatically linked within our system. In these cases, the system will display any unlinked documents on the left side of the page with an action control to manually attached the document. Click on the action button and follow the on-screen prompts to ensure your unlinked documents are attached.
  7. After reviewing your submission in the final step, click “Submit Application” located at the bottom of the page. If you leave the application before clicking “Submit Application,” your application will not be transmitted to our servers. Upon clicking “Submit Application”, you will be greeted with, “Thank You! You have successfully submitted your application.” Your application, including any supporting documents, must be received by 11:59 p.m. EST on the closing date of this announcement.

We strongly encourage you to apply online. If you experience any difficulties with the online application process or are experiencing a significant hardship that hinders your ability to apply online, then you may contact either the HR Helpdesk at (912) 267-2289 or e-mail FLETC-Jobinfo@fletc.dhs.gov Monday through Friday between the hours of 7:30 a.m. to 4:30 p.m. EST (excluding federal holidays). When e-mailing, please include the vacancy announcement number in the subject line.

If you encounter an error with a corresponding code during the application process, contact the Monster® Government Solutions Helpdesk at (866) 656-6831 or via e-mail at mgshelp@monster.com. Monday through Friday between the hours of 7:00 a.m. to 7:00 p.m. EST (excluding federal holidays).

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Agency contact information
Darby Best
Phone

912-554-4708

TDD

912-554-4708

Email

Darby.Best@fletc.dhs.gov

Address

FLETC 1131 Chapel Crossing Road Glynco, Georgia United States

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Next steps

Once this announcement closes, we will examine your documentation to ensure you meet the criteria in the “Who May Apply” section of this announcement. We will then review the experience and training outlined in your resume to determine if you are among the best-qualified. Those applications determined to be best-qualified will be referred to the hiring manager for further consideration and interviews. We expect to make a job offer within 60 business days after this announcement closes. The status of your USAJOBS® account will be updated following each step in this process. In order to receive e-mail notices each time the status of your application is updated, you must enable “notifications” from within your USAJOBS® account.

View more information on applying for federal employment.

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  • Fair & Transparent
Fair & Transparent

The Federal hiring process is setup to be fair and transparent. Please read the following guidance.

Equal Employment Opportunity Policy

The United States Government does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.

  • Equal Employment Opportunity (EEO) for federal employees & job applicants

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Reasonable Accommodation Policy

Federal agencies must provide reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation for any part of the application and hiring process should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

A reasonable accommodation is any change to a job, the work environment, or the way things are usually done that enables an individual with a disability to apply for a job, perform job duties or receive equal access to job benefits.

Under the Rehabilitation Act of 1973, federal agencies must provide reasonable accommodations when:

  • An applicant with a disability needs an accommodation to have an equal opportunity to apply for a job.
  • An employee with a disability needs an accommodation to perform the essential job duties or to gain access to the workplace.
  • An employee with a disability needs an accommodation to receive equal access to benefits, such as details, training, and office-sponsored events.

You can request a reasonable accommodation at any time during the application or hiring process or while on the job. Requests are considered on a case-by-case basis.

Learn more about disability employment and reasonable accommodations or how to contact an agency.

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Legal and regulatory guidance
  • Financial suitability
  • Social security number request
  • Privacy Act
  • Signature and false statements
  • Selective Service
  • New employee probationary period

This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/GetJob/ViewDetails/499671100. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.

Open & closing dates: 05/15/2018 to 05/22/2018

Salary: $73,375 to $113,428 per year

Pay scale & grade: GS 12 - 13

Work schedule: Full-Time - Full-time (40 hours/week)

Appointment type: Permanent